If you are planning an event, whether it is a conference, a charity gala, a product promotion, or anything in between, you might wonder whether you want to invest in hiring a professional Event Consultant. After all, you have an event plan, a budget, and a team of staff or volunteers who can help you execute it. A big question that comes to mind is this —
“What can an Event Consultant do that I cannot?”
The answer is: a lot. Event Consultants use their extensive industry experience to create successful event strategies that meet your event’s objectives. Hiring a professional Event Consultant should not be considered an additional expense, but a smart investment and a great way to save you time, money (yes money!), and stress, while elevating your event to the next level.
Here are some of the game-changing benefits of partnering with a professional event expert to ensure success.
Save Time and Money
Planning an event can be a time-consuming and costly process, especially if you are not familiar with the industry. You have to create a production plan and event agenda, research and negotiate with vendors, secure a venue, manage logistics, create a marketing strategy, handle registrations, and deal with any issues that may arise along the way. All of this can take hours of your precious time and energy, while also fast depleting your budget.
A professional Event Consultant can save you time and money by leveraging their experience, knowledge and network of vendors. They can handle complex event planning tasks, such as setting a budget and allocating different parts of it to different event categories, creating an event critical path and coordinating the agenda, so that you and your team can focus on your core objectives and implementation of the event plans. They can also use their vast network of event professionals and vendors to pick the top vendors for each specific event component in your event plan, negotiate contracts to suit your requirements, and avoid any contractual hidden fees. A vast network equals a broad range of options. In case a vendor backs out or the venue becomes unavailable at the last minute, consultants can reach out to other vendors they know to make sure the show goes on.
Bring Skilled Support to Your Team
You may have a great team of staff or volunteers who are willing to help you with your event, but do they have the skills, expertise, and resources to pull it off? Do they know how to handle unexpected challenges, such as weather, technical glitches, or last-minute changes?
It can be quite useful to have an Event Consultant on hand when planning an event, especially because of the great amount of industry knowledge and prior experience they bring to the table. This makes them assets, especially when it comes to budgeting because they know which aspects of the event are more costly. A good Event Consultant will help you allocate your money accordingly to optimise the budget. Their prior experience also proves handy for the creation of airtight production timelines that makes it easier for your team to stay on track and meet all task deadlines effectively.
Another valuable quality of good Event Consultants is their ability to think outside the box. They use their creativity and problem-solving capabilities to provide the best value to you in a situation of crisis, while keeping your constraints and deadlines in mind. Thus, they can act as an extension of your team, working with you to achieve your goals and vision, while ensuring that everything runs smoothly and efficiently.
Elevate Your Event
You want your event to be memorable, impactful, and successful in achieving its business objectives and KPIs. You want it to be an event that people talk about for years to come.
A professional Event Consultant can use their creativity, innovation, and the experience they have garnered by designing thousands of other events, to elevate your event. They can help you design an award-winning event that reflects your brand, message, and purpose, while creating a unique and engaging experience for your attendees. They can also help you with KPI measurement and evaluate your event’s performance using customer, attendee and vendor data and feedback. This evaluation can then be consolidated to provide you with insights and recommendations to improve your next corporate event. By hiring a consultant, you would be giving yourself and your team a great opportunity to learn about event planning and level up the business’s future events.
How to Hire a Professional Event Consultant?
If you are convinced that hiring a professional Event Consultant is a game-changer, you might be wondering how to find the right one for your event.
If you are ready to take your event to the next level, book a call with us today or fill out the request a quote form. Here at SBC, we are a team of professional event consultants who can help you plan and execute an award-winning event that exceeds your expectations.
Give us a call today!
